Privacy Policy
At GM Flora and Fauna (GMFF), we respect your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and safeguard your data when you visit our website or take part in our activities.
1. Information We Collect
We may collect the following information:
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Personal Details – such as name, callsign, and email address, provided when you apply for awards, submit logs, or contact us.
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Log and QSO Data – amateur radio contact logs (e.g., ADIF, Cabrillo files) submitted for awards, activations, or contests.
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Technical Data – IP address, browser type, operating system, and other information automatically collected for security and analytics.
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Communications – messages you send through our contact form or email.
2. How We Use Your Information
Your information is used to:
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Process and issue awards and certificates.
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Verify logs and QSOs for activations, expeditions, and contests.
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Publish results, expedition reports, and award listings (callsigns may appear publicly).
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Maintain and improve the website.
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Respond to inquiries and provide support.
3. Data Sharing
We do not sell or trade your data. Information may be shared only in these cases:
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Public Records – callsigns, QSO data, and award details may be published on our website or related platforms.
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Service Providers – trusted third parties that support website hosting, email, or analytics.
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Legal Requirements – if required by applicable laws.
4. Data Retention
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Award and activation logs are kept indefinitely for verification and historical records.
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Communication data is retained only as long as needed to provide support or meet record-keeping obligations.
5. Your Rights
You may request to:
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Access the personal data we hold about you.
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Correct inaccurate or incomplete information.
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Request deletion of personal data (except where retention is necessary for award or contest records).
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Restrict or object to certain processing.
To make a request, please contact us via: https://gmff.uk/contact-us
6. Cookies and Analytics
Our website may use cookies or analytics tools to improve functionality and monitor usage. You can disable cookies in your browser settings, but some features may not work correctly.
7. Security
We take reasonable steps to protect your data against unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute protection.
8. Third-Party Links
Our website may include links to other websites (e.g., related amateur radio programs). We are not responsible for the content or privacy practices of those sites.
9. Updates to This Policy
We may update this Privacy Policy at any time. Any changes will be posted on this page.
10. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact us at:
